Before Submitting

Automated Manuscript Precheck

Before you submit to JOM, you are encouraged to upload your manuscript to the Penelope.ai precheck tool, which is free to SPIE journal authors. This tool performs an automated assessment of your manuscript for the journal’s formatting requirements, and reduces the number of times papers are sent back to authors for formatting fixes.

This tool only works with filetypes ending in .docx. If your paper was authored in LaTex or another writing program, consider exporting it as a Word document to use this tool. You can then submit your manuscript to the journal in any of the accepted file types (.doc, .docx, .pdf, or .tex).

You will be asked to upload a .docx file and provide your name and email address. The results will be sent to your email address within a few minutes.

Publication Policies

The following requirements will permit you to determine if you can submit a paper to an SPIE journal.

Rights and Permissions:  Prior to submission, authors should obtain all clearances, authorizations, and licenses needed for submission and publication. Upon acceptance, authors are required to complete a Creative Commons CC BY license authorizing SPIE to publish the paper.

Significance: Contributions should be substantial and significant in content. We may decline to publish papers that report only incremental progress. Although a paper may be correct and appropriate for an SPIE journal, if it does not demonstrate, in the estimation of the reviewers and editor, sufficient new and important information to warrant publication, or provide a comprehensive review of the current state of the art, it will be declined. Manuscripts that are commercial in nature will not be considered.

Originality: Papers should describe the original work of the authors that has not been previously published in a refereed journal and is not currently under consideration for publication in another refereed journal. SPIE does not allow or sanction duplicate or concurrent submissions of a paper to more than one peer-reviewed journal. Any copying of text, figures, data, or results of other authors without giving credit is defined as plagiarism and is a breach of professional ethics. Such papers will be rejected and other penalties may be assessed. 

Double Publication:  Papers should not report work that the author has already published in another refereed journal. This is also an ethical violation. Such papers will be rejected and other penalties may be assessed.

Previously Rejected Papers: If you are submitting a new version of a paper that was previously submitted to an SPIE journal and was declined, there is an entry on the submission form to indicate this. Follow the instructions there, and in a cover letter, indicate the paper number and title, and briefly describe the changes that have been made to warrant a new submission. Copies of rejected manuscripts are retained in the journal's editorial system.

Note: SPIE journal policy is that after a reject decision, resubmission of a manuscript will normally only be accepted after three months have elapsed since the decision date. This policy is intended to ensure that adequate time is available between the reject decision and resubmission to address the major changes and rewrite that are normally required to address the concerns leading to a reject decision.

Rejection by Another Journal: If the paper has been submitted to another journal and rejected, and if you believe that submission to one of SPIE's journals would be more appropriate, you are urged to take into account any comments or suggestion for improvement from your previous submission. Our reviewers will usually find the faults identified by previous reviewers.

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Conference Proceedings Papers 

Submissions to SPIE journals based on reports that have been submitted to or published in a conference proceedings should adhere to the following guidelines:

Distinction between proceedings and journal papers: Conference proceedings provide a vehicle for rapid reporting of ideas, techniques, and results. It is not uncommon for these reports to be somewhat incomplete and inconclusive. The purposes of proceedings papers range from snapshots of recent or continuing work to the reporting of a completed work or project. Journal papers are expected to be original, complete, and polished; to contain comparisons of theoretical and experimental results; and to include substantial conclusions and comprehensive references to other work.

Revision of conference proceedings manuscripts for journal submission: SPIE publication policy permits manuscripts based partly or entirely on scientific content previously reported in SPIE proceedings to be submitted to SPIE journals. Furthermore, SPIE permits manuscripts based partly or entirely on scientific content previously reported in a non-SPIE conference to be submitted to SPIE journals so long as the copyright policies of the non-SPIE conference are properly adhered to (see below). In most cases, it is anticipated that the journal submission will represent a substantively expanded, refined, or otherwise revised manuscript relative to the proceedings paper to fully satisfy the standards of significance, originality, and presentation quality expected in a journal submission that is being considered for acceptance through the journal peer-review process. A manuscript submitted to an SPIE journal that incorporates minimal or no revisions over a prior or concurrent SPIE proceedings paper may be considered for publication in an SPIE journal and admitted into the peer-review process provided the submission fulfills the requirements of significance, originality, and completeness expected in a journal submission. SPIE does not consider publication of an accepted journal article based on a prior proceedings paper to constitute double publication.

Disclosure: If a manuscript (or portion of a manuscript) was previously published in a conference proceedings or is under consideration for publication in a conference proceedings, this information must be disclosed when the manuscript is initially submitted to an SPIE journal. Authors should also reference or acknowledge the prior proceedings paper within the submitted journal article.

Copyright: SPIE copyright policy permits authors to submit derivations of their proceedings papers to their journal of choice. Submissions to SPIE journals are permissible provided the other expectations described herein are satisfied. Authors submitting to journals published by other publishers should verify that publisher's copyright and submission policies. Authors wishing to submit papers that were presented at or published in a conference proceedings sponsored by organizations other than SPIE are responsible for adhering to the copyright policies related to that presentation or publication and are expected to disclose the prior presentation or publication history of the submission.

Journal submission format: All proceedings manuscripts submitted to an SPIE journal must be prepared according to the guidelines provided here.

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Guidelines for Ethical Publishing

The purpose of these guidelines is to present ethical guidelines for authors, editors, and reviewers to abide by when submitting to or editing/reviewing for the  Journal of Optical Microsystems.

Authors are expected to read the Guidelines for Ethical Publishing prior to submission.

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Authorship

Authorship should be limited to those who have made a significant contribution to the concept, design, execution or interpretation of the research study. All those who have made significant contributions should be offered the opportunity to be listed as authors. Other individuals who have contributed to the study should be acknowledged, but not identified as authors. The sources of financial support for the project should be disclosed.

All collaborators share some degree of responsibility for any paper they coauthor. Some coauthors have responsibility for the entire paper as an accurate, verifiable, report of the research. These include, for example, coauthors who are accountable for the integrity of the critical data reported in the paper, carry out the analysis, write the manuscript, present major findings at conferences, or provide scientific leadership for junior colleagues.

Coauthors who make specific, limited, contributions to a paper are responsible for them, but may have only limited responsibility for other results. While not all coauthors may be familiar with all aspects of the research presented in their paper, all collaborations should have in place an appropriate process for reviewing and ensuring the accuracy and validity of the reported results, and all coauthors should be aware of this process.

Every coauthor should have the opportunity to review the manuscript before its submission. All coauthors have an obligation to provide prompt retractions or correction of errors in published works. Any individual unwilling or unable to accept appropriate responsibility for a paper should not be a coauthor.

Because authorship attribution requires accountability for the submitted work, SPIE does not allow ChatGPT and other Large Language Models (LLMs) to be listed as an author on a manuscript. If authors use AI tools when writing a manuscript, it must be disclosed along with all other tools used in the study in the Materials and Methods section of the paper. This section should describe which AI tool was used and how it was used. SPIE follows the guidance of COPE on this topic, which further advises that “Authors are fully responsible for the content of their manuscript, even those parts produced by an AI tool, and are thus liable for any breach of publication ethics.”

Collaborations are expected to have a process to archive and verify the research record; to facilitate internal communication and allow all authors to be fully aware of the entire work; and respond to questions concerning the joint work and enable other responsible scientists to share the data. All members of a collaboration should be familiar with, and understand, the process.

For guidance on preventing and resolving authorship problems, see “ How to handle authorship disputes: a guide for new researchers” (a resource from the Committee on Publication Ethics).

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Plagiarism Screening

SPIE defines plagiarism as the reuse of someone else's prior ideas, processes, results, or words without explicit attribution of the original author and source. Unauthorized use of another researcher’s unpublished data or findings without permission is considered to be a form of plagiarism even if the source is attributed. SPIE considers plagiarism in any form, at any level, to be unacceptable and a serious breach of professional conduct.

SPIE and CLP use the Crossref Similarity Check plagiarism screening service to detect instances of overlapping and similar text in submitted manuscripts. Crossref Similarity Check is a multipublisher initiative to screen published and submitted content for originality.

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Use of Human Subjects and Animals

All authors are expected to observe internationally accepted principles and practices related to the ethical conduct of research involving the use of human subjects or animals. A brief statement must be included in the manuscript identifying the institutional oversight or licensing body that approved the studies. For studies involving human subjects, a statement must also be included confirming that informed consent was either obtained from all subjects or this requirement was waived by the oversight body.

Authors must obtain written permission from the subject (or parent/guardian, if the subject is a minor child) to publish a photograph with an identifiable human face. Such photographs should be used only when scientifically relevant.

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Preparing a Manuscript

Overview

Manuscripts should be submitted in English, and the presentation should be as succinct as comprehension will permit. Manuscripts are reviewed and refereed. Those accepted for publication are edited for conformance to the journal's style.

How to Write a Good Scientific Paper by Chris Mack is a useful guide on writing for a peer-reviewed journal. Click here to download the full PDF of this free ebook.

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Cover Letter

Authors are required to include a separate cover letter with their submission explaining the significance and novelty of the work, the problem that is being addressed, and why the manuscript belongs in this journal. This cover letter sample (.docx) can be used as a template.

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English Language Editing

For authors who want help improving language and grammar, AI tools, such as Grammarly or PaperPal, offer a low-cost editing option. In accordance with the rules stated in the Large Language Models section of these guidelines, such use of AI tools is acceptable but should be disclosed in the Acknowledgments section of the manuscript. 

Alternatively, authors may prefer a human professional edit. For this service, SPIE recommends Editage, which offers a 15% discount to SPIE authors. Please note that use of this service does not guarantee editorial acceptance by an SPIE journal. You should avoid making additional changes to your manuscript after receiving the edited version, as grammatical errors may be introduced. More detailed information can be found at editage.com/spie.

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Large Language Models

Use of Large Language Models (LLMs) and other AI tools must be disclosed along with all other tools used in the study. The disclosure should describe which AI tool was used and how it was used. AI tools must be disclosed even for general uses, such as cleaning up language and grammar. AI tools used in such methodologies as data collection and figure creation should be disclosed in the Materials and Methods section of the paper. Use for language and grammar clean-up should be disclosed in the Acknowledgments.

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Manuscript Types

Research Paper: A full-length manuscript presenting original work.

Letter: A short technical communication of significant interest intended for publication in the Letters section of the journal. The manuscript length should not exceed eight typeset journal pages. This corresponds to approximately 5000 words; however, the inclusion of figures will necessitate a reduction in the word count. 

Review Paper: An article reviewing a particular topic or field. Review articles summarize progress made in a particular research or development area during a specified period and summarize the current state of the art. Review papers are invited papers written by a highly regarded expert in the field. Authors may also propose a review article by emailing an inquiry to the Editor-in-Chief or to the staff at jom@spie.org.

News and Commentary: A description of news or opinions on a topic of general interest to the readers of the  Journal of Optical Microsystems. Potential authors are encouraged to contact the Editor-in-Chief with proposals.

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Manuscript Templates

To make your initial submission process as easy as possible, as well as to make it easier for the editors and referees to review your manuscript, we only require a single PDF document containing the text and figures, along with any supporting multimedia files. The figures and their captions should be placed within the document, near the first mention of each figure in the text, and line numbers and page numbers should be included. For revised manuscripts, individual figure files and source files will be required.

Microsoft Word: A Microsoft Word template (.docx) is available to assist you with formatting. Use MathType for equations. Or, if using MS Word 2007 or later, the native equation editor can be used, but the document must be saved as .docx. Backsaving to .doc format will convert all equations to low-resolution graphics, which cannot be used for typesetting. Please note that all accepted papers are professionally typeset; the template is intended only as a guideline for author convenience, and it is not necessary to rigidly adhere to the format.

LaTeX: A LaTeX template (.zip) is available to assist you with formatting, or you can use the Overleaf authoring tool explained below. LaTeX submissions should include the manuscript, a locally compiled PDF, the bibliography, all referenced style files (such as .cls, .bst, .sty, etc.), and all figures and tables. Please note that all accepted papers are professionally typeset; the template is intended only as a guideline for author convenience, and it is not necessary to rigidly adhere to the format.

    The SPIE journal template is now available in the Overleaf authoring tool. Originally developed to simplify LaTeX authorship, this free online tool has numerous benefits, including:

• real-time collaboration between authors
• an intuitive user interface
• user support and LaTeX help
• easy document sharing and security options
• real-time preview of formatting and equations
• inline error warnings
• a rich-text mode that will look familiar to collaborators who are more comfortable authoring in Microsoft Word
• quick submission to an SPIE journal by following the link "Submit to SPIE Journals" at the top of the Overleaf template.

The SPIE Journal template can be found on Overleaf, along with helpful LaTeX tutorials and a free introductory coursefor authors who are new to Overleaf and LaTeX. If you encounter any problems using the SPIE LaTeX template on Overleaf, please contact their support team via https://www.overleaf.com/contactand they will help you resolve the issue.

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Parts of a Manuscript

Title

The title of your paper should be descriptive and concise.

• Acronyms should be spelled out.
• Titles should not begin with the articles A, An, or The.
• Avoid use of the words "new" or "novel" in the title.

Authors and Affiliations

Provide full author names, including given name and family name. These names will be used in official databases and indexes. Initials are not allowed for the given name. Provide full affiliations, including institution, department, street address, city, postal code, and country. An email address should be provided for the corresponding author, and this person should be noted with a footnote.

Abstract

The abstract should be a summary of the paper and not an introduction (200 words maximum). Because the abstract may be used in abstracting journals, it should be self-contained (i.e., no numerical references) and substantive in nature, presenting concisely the objectives, methodology used, results obtained, and their significance. For further guidelines, please read the brief article titled " How to Write an Abstract," by Philip Koopman. (Courtesy of Philip Koopman, Carnegie Mellon University.) Abstracts should not make claims of novelty, as publication implies novelty.

Subject terms or keywords

Keywords are required. Please provide 3-6 keywords related to your paper.

Structure:

Introduction: Provide a clear context for the study, present the problem or research question, review relevant literature, and outline the paper’s objectives and hypotheses.

Materials and Methods: Include a detailed explanation of the experimental procedures, the equipment and materials used, and the methodology employed, enabling replication of the study. Examples of materials may include cell lines, devices unique to the lab, or any purchased materials critical to the results reported in the paper.

Results: Present the findings of the study in a clear and concise manner, using tables, graphs, or text to depict the data collected, without interpreting or evaluating the results.

Discussion: Interpret the results in light of the research question, compare them with existing literature, explain the implications of the findings, and suggest areas for future research.

Text

Type manuscript single-spaced, in a single column, using a readable font size (for example, 12-point type). Please add page numbers. Note the following style points:

• Journal style does not permit use of bold and italic font for emphasis; these styles should be reserved for formatting math. 
• Words should be spelled using American English. 
• Spell out all abbreviations and acronyms at first use. 
• Metric units should be used unless to do so is not feasible or would result in a serious loss of clarity. 
• Footnotes are not allowed for the main body of the text.

Equations

Create equations using MathType or Equation Editor 3.0. If using Word 2007 or later, the native equation editor can be used, but the document must be saved as .docx. When equations built with Microsoft's Editor are back-saved to the .doc format, they are converted to low-resolution graphics and will not be usable for composition. To use MathType or the old Equation Editor 3.0, you will need to select Object on the Text section of the Insert tab and then select MathType/Equation Editor in the drop-down menu. Variables should be written in italic font.

Biographies

Biographies of authors are published with each paper. Manuscripts should include a brief professional biography not to exceed 75 words. Authors are also encouraged to add their biography and photograph to their online SPIE profile on the SPIE website at  http://spie.org/profiles/home.

Appendices

Any figures, tables, or equations in appendices should continue the numbering sequence established in the body of the paper. Appendices may not be consist of only tables and figures; they must also include explanatory text and captions.

Code and Data

In support of open scientific exchange, SPIE journals require Data and Code Availability Statements in all accepted papers under the heading “Code and Data Availability,” which should follow the Disclosures section. These statements should provide access information regarding the computer code, data, and materials that would be required to replicate or interpret the findings reported in the paper. See the section below about Code and Data for more information about what to include in this section.

Acknowledgments/Funding Sources

Use this section to identify people who have aided the authors in accomplishing the work presented and to acknowledge sources of funding. Include grant numbers and the full name of the funding body. Funding information will be deposited to FundRef.

References

The purpose of a reference is to make the source easy for the reader to locate. To this end, each reference should provide as much information as is available. The basic elements of a reference include author names (including first initials), article/chapter title, journal or book title, volume number, issue number, page range, and year of publication. References are professionally copyedited on accepted manuscripts to conform to journal style, and authors do not need to spend a lot of time adapting references to the journal's reference format, so long as all of the required information is present.

References to published literature should be listed at the end of the manuscript and numbered consecutively in the order of their citation in the text. In-text citations can use superscript or bracketed reference numbers. Private communications or unpublished reports should be treated as references. Click here for sample book, journal, and Internet references. For references with three or fewer authors, list all authors. For references with four or more authors, list the first author only followed by "et al."

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Artwork Preparation

For peer review, manuscripts should be submitted with the figures/tables and their captions incorporated into the same file as the manuscript text. However, upon first revision or acceptance, authors will be asked to submit individual figure files and a properly formatted manuscript for use in production. The total combined limit for submission files is ~100 MB.

General Figure Guidelines : Figures must be submitted in EPS, TIFF, PNG, or PDF format for publication. We cannot accept application files, i.e., Corel Draw, Microsoft Word, etc. Number all figures in the order that they appear in the text. All figure parts/panels must be labeled (a), (b), etc. Submit high-resolution figures. The quality of the published figure is only as good as the original file—it cannot be improved by the typesetter. 

Figure Permissions: If the figure is derived from a previously published image, the author must obtain permission from the original copyright holder, who may be the publisher and/or the author. Once permission is granted, the figure caption should include the line "Reproduced with permission, courtesy of [copyright owner]," or the publisher's required copyright statement. Many permissions can be obtained via the Copyright Clearance Center.

Figure Requirements:

File types	EPS, TIFF, PNG, PDF, or PS
Dimensions	Figures will be reduced to a maximum width of 3 and 5/16 in. for single-column layout, and a maximum width of 6 and 3/4 in. for two-column layout.
Background	Avoid graphs with shaded, transparent, or grid backgrounds. The background should be white.
Colored lines	All line art should be distinguishable in grayscale. If colored lines are used, please add symbols or dot-dash textures to distinguish lines in all graphs.
Line weight	Ensure that line weights will be 0.5 points or greater in the final published size. Light-colored lines do not show up when printed in grayscale.
Alpha channel	No
Compression	LZW with .tiff files
Resolution	300-600 pixels per inch (ppi). Enlarge to 150% to check for jagged or blurry lines, indicating low resolution.
Layers	Flattened, no layers
Color mode	RGB or CMYK
Text	No smaller than 8 pt. Use a clear and readable font such as Times, Arial, or Symbol.
Captions	Do not include in image file. Captions should be listed separately within the manuscript and contain descriptions of all labeled figure parts (a), (b), etc.
File size	Should not exceed 2-3 MB per figure
Multipart figures	All parts should be included in one file, on one page. For example, if Figure 1 contains three parts (a, b, c), then all of the labeled parts should be combined in a single file for Figure 1.

Cover Artwork: JOM accepts submissions of images for consideration on the cover. Cover images should be visually striking, ideally informative as well as artistic. We recommend that authors have an image designed by a professional. If you would like to nominate artwork to be considered for the cover, please provide an image of no less than 600 dpi and a minimum of 8 in. x 10 in. Cover art should not include labels or text. Images can be uploaded with other files when you submit your revised manuscript or sent via email to JOM@spie.org as soon after acceptance as possible. Submission of an image does not guarantee it will be selected. Authors must secure copyright permission for use of the image.

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Tables

Tables should be built in Word, Excel (embedded in Word), or LaTeX. They should not contain graphics. Tables containing images must be numbered as figures. Colored fonts will not appear in the typeset version, so bold and italic should be used for emphasis instead. Explain use of bold or italic in the caption or table footnote. Do not use shading. Very large tables may be vertically oriented, or they may span multiple typeset pages. A caption must be included with the table.

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Video

Research articles, letters, and reviews may include video files. Acceptable file formats, including MOV, MPG, and MP4, are playable using standard media players, such as VLC or Windows Media Player. Standard media players should be used to check file properties and image/sound quality prior to submission. Because the speed of Internet connection varies, a recommended maximum size for each video file is approximately 12 MB.

The video should be mentioned according to the following numbering convention: Video 1, Video 2, etc. If videos are included as part of an existing figure, they should be described and identified within the figure caption. The media file type and size should be included in parentheses at the end of the caption; e.g., (MPEG, 2.5 MB). For example:

Fig. 1 Confocal microscopic images of red blood cells in (a) an isotonic buffer (Video 1) and (b) a hypertonic buffer (Video 2) in three different viewing projections (Video 1, MPEG, 3.1 MB; Video 2, MPEG, 4.2 MB).

Stand-alone videos may be accompanied by a representative still image. This image should be treated as a figure, numbered in sequence, and submitted in one of the accepted figure file formats. A caption describing the content of the video file is required, similar to a typical figure caption. For example:

Fig. 4 Photodynamic therapy response of the targeted region (MP4, 5 MB).

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Code and Data

In support of open scientific exchange, SPIE journals require Code and Data Availability Statements in all accepted papers. This requirement went into effect on 1 May 2023. These statements should describe how to access any data that would be required to replicate or interpret the findings reported in the paper.

Authors are encouraged to make the data and code related to the manuscript publicly available whenever possible, and utilize repositories that are well-known to the field (FigShare, Github, CodeOcean, etc.).

Availability Statement

If the data or code cannot be made publicly available, the authors should state the reason and explain how it can be obtained. Likewise, if data sharing is not applicable, the statement must say so.

The following examples may be used as guidance for Data Availability Statements:

• All data in support of the findings of this paper are available within the article or as supplementary material.
• The data presented in this article are publicly available in [repository name] at [DOI link].
• The archived version of the code described in this manuscript can be freely accessed through Code Ocean [DOI link].
• The data utilized in this study were obtained from [third party name]. Data are available from the authors upon request, and with permission from [third party].
• The data that support the findings of this article are not publicly available due to [privacy, ethical concerns]. They can be requested from the author at [email address].
• Data sharing is not applicable to this article, as no new data were created or analyzed.

Data availability statements should be located after the Disclosures.

Repositories

Code and data can be shared using any well-known repositories, including FigShare, Github, and CodeOcean. Data or code contained in an external repository should be cited in the reference list, and authors should include a DOI whenever it is available.

Dataset Reference Example: Creator Name, “Dataset Title,” Repository Name, version (publication year). https://doi.org/.....

Manuscripts that include externally hosted code should mention that code and the name of the repository in the text of the paper or figure caption:

Example 1:
The archived version of the code can be freely accessed and executed through Code Ocean.  

Example 2:
The code used to generate the results and figures is available in a Github repository.

Code Ocean is SPIE's recommended platform for sharing code, but other repositories may be similarly used as a hosting platform. Software and code essential for reproducibility and reuse can be easily incorporated into your SPIE journal manuscript via Code Ocean.

If you intend to upload code to Code Ocean, you may do so before or after article acceptance, but prior to publication. Authors of papers that mention code/software on Code Ocean will receive instructions on how to link the code to the article in the author proofs.

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Disclosures

Conflicts of interest include relationships, affiliations, and financial interests pertinent to the research presented in a manuscript. Potential conflicts of interest may include employment, ownership of stock or stock options, patents, honoraria, grants, royalties, consultancies, donations, and other types of funding. Even the appearance of a conflict can constitute a breach of ethical publishing, and therefore situations and activities that may be perceived as conflicts should be reported. Conflict of interest disclosures should cover the past three years.

If no conflicts of interest exist, a statement confirming “The authors declare that there are no financial interests, commercial affiliations, or other potential conflicts of interest that could have influenced the objectivity of this research or the writing of this paper” is included in a Disclosures section of the manuscript.

Supplementary Material

The Journal of Optical Microsystems does not accept or publish supplemental materials. However, certain types of supplementary material may be considered for publication (e.g., as part of an appendix or associated with a table or figure in the primary text), if it will benefit the reader's understanding of the work. If you wish to include supplementary materials in your manuscript, please contact the editorial staff at journals@spie.org for guidance. All such supplementary material will be peer reviewed, and the journal editor has the final authority to decide whether the supplementary material is acceptable.

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Peer Review Process

Overview

All submissions are screened to ensure they meet basic standards of manuscript presentation and are also processed through Crossref Similarity Check. Manuscripts are then evaluated by the Editor-in-Chief (EiC)and editorial board members (EBMs) to ensure they meet the journal's rigorous scientific standards and are eligible for peer review. Manuscripts that meet these criteria are reviewed (single-anonymous) by at least two referees selected by the EBM based on their expertise in the topic. The referees provide detailed comments and recommendations to help the EBM arrive at the appropriate editorial decision. Revised manuscripts are evaluated by the EBM and may be sent to the original or new referees. The EiC has the ultimate authority to accept or reject a submission.

Authors should carefully address all reviewer comments when submitting a revised manuscript. 

Authors may appeal to the EBM or EiC to reconsider a rejection decision if they believe that the reviewers have seriously misjudged the manuscript. All appeals will be given careful consideration. The EBM and/or EiC will determine if further consideration is merited or if the original decision should stand.

Submissions from editors or members of the editorial board are handled by an EBM who is not connected with the manuscript to ensure that such submissions receive an objective and unbiased evaluation. Information about the review process for such submissions is redacted from the view of any editors or EBMs who are authors of the paper within the journal's online submission and review system.

Revised Manuscripts

When submitting a revised manuscript, authors must include a “response letter” that addresses the reviewers’ comments on a point-by-point basis. The following guidelines are provided to assist you in writing an appropriate response letter.

First, you should be aware that the response letter will be read by the assistant editors, topical editors, and sometimes the original reviewers, if the paper requires re-review. It will be easier for the editors and reviewers to evaluate your revised manuscript if you provide a well-written and detailed response letter that thoroughly addresses the reviewers’ comments. The response letter connects the revised paper with the reviewers’ comments and the original paper. When an editor or reviewer reads the response letter, they should be able to easily determine what comments were raised by the reviewers, how the authors addressed these comments, and where the revisions are located in the manuscript corresponding to each comment.

Here are some additional tips: 

1. Answer the reviewers’ comments item by item, in the order presented by the reviewers. Avoid mixing all the questions together and answering them in your own order. Although this may seem more logical to you, it will make it more difficult for the editors to determine whether you have adequately addressed the reviewers’ comments.
2. Take the reviewers’ comments seriously and answer them all completely. Avoid simply answering “Ok” or “Yes” to the questions. At the very least, you should indicate where you made changes in the manuscript corresponding to each reviewer comment.
3. Read your response letter several times to ensure you have addressed all the reviewers’ comments and have not made any typos or grammatical mistakes.

 For your reference, a template response letter is available here.

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After Acceptance

Open Access

Journal of Optical Microsystems articles are published with immediate open access under a Creative Commons CC BY 4.0 Attribution license ( CC BY). Read more about our open access program.

Upon acceptance, authors are given instructions for completing and returning the CC BY license form. 

Under the CC BY license, ownership of copyright in the article (if applicable) and all other proprietary rights, including patent rights, remain with the author(s). In addition to any rights under copyright, the author(s) retain the rights (a) to reproduce, distribute, and publicly display the article in any form or medium; (b) to prepare derivative works from the article; and (c) to authorize others to make any use of the article, provided that proper full attribution is given to the original SPIE publication.

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Author Proofs

Accepted papers are immediately sent into production, where they are professionally copyedited and typeset in XML. It usually takes 10-12 days after acceptance to generate the first proof. The corresponding author will be notified by email when the proof is ready to review. Changes should be kept to a minimum. Additions or subtractions of large portions of text may require re-review.

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Promote Your Research

Here are some ways you can publicize your new article:

• Share your article on social media. This tip sheet for SPIE journal authors can help get you started.
• Write an article summary to share with your institution’s communications or PR office.
• Update your online CV and website to include a complete citation to the article.
• Inform your institution that it has been published so that it may be added to any lists of publications they maintain and disseminate.
• Create a 90-second Explainer Video to be published with your paper and shared on social media.

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How to Cite

The Journal of Optical Microsystems uses six-digit citation identifiers (CIDs) in place of traditional page numbering. This allows an issue to build online one article at a time, while retaining the ability to segment tables of contents by article type or subject area. An example of the correct citation format for an Journal of Optical Microsystems article is:

A. Smith and B. Jones, "Paper title," J. Opt. Microsyst. 1(2), 023407 (2019).

In this fictitious example, the article by Smith and Jones was published in the  Journal of Optical Microsystems in Issue 2 of Volume 1, as the seventh article published in the section of the table of contents to which it was assigned (in this case, category number 34, which could represent either a topical section or an article type category within the table of contents).

In the full-text PDF file, the CID appears on each page. Appended at the end of the CID is a hyphen followed by a consecutive page number. For the sample article above, the pages would carry this page numbering: 023407-1, 023407-2, 023407-3, etc. The hyphen and additional digits should not be used when citing or searching for an article.

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Article Sharing

For details about publication licenses and the associated rights to share published articles, see the policies on article sharing.

Corrections and Retractions

As a publisher, SPIE has an obligation to maintain the integrity of the scholarly record, and will make changes to published articles in certain circumstances, as described here.

Errata

An erratum describes corrections to a published paper resulting from errors with data or interpretation, omissions of information, or any other technical error. An erratum may be initiated by the author, a reader, or an editor, but must have the author’s approval. These statements are published separately from the original paper and include a citation to the original article. When an erratum is published, the original work will also, whenever possible, be corrected and republished with a Corrected date on the PDF, which helps to prevent future duplication of the error.

Any changes to the author list post-publication require approval from all authors and the Editor in Chief, and are at the discretion of the Publisher.

Errata are free to read.

Publisher’s Note

When an error in a paper is initiated by the publisher, such as something inadvertently introduced during copyediting or typesetting, and the error impacts the integrity of the article, a Publisher’s Note may be issued. In this case, the original article will be corrected and republished online with a Corrected date on the PDF. The Publisher’s Note will describe the change and include a citation and link to the original article. Publisher’s Notes are free to read.

Retraction

Retractions can be initiated by a journal editor, author, publisher, or an author’s institution. The journal editor may consider retraction if they have clear evidence that the paper’s findings are unreliable, either as a result of a major error, or as a result of fabrication or falsification. Other reasons for retraction include plagiarism; previously reported findings, without proper attribution; unauthorized data or material; copyright infringement; unethical research involving human or animal subjects; work published solely on the basis of a compromised or manipulated peer review process; the authors failed to disclose a significant conflict of interest; or egregious dishonesty surrounding authorship, including paid authorship or listing authors without their permission. These reasons for retraction are in line with the Council of Publication Ethics (COPE) guidelines on retraction.

In the case of retraction, the PDF of the original paper will be republished with a “Retracted” watermark across all pages, and the word “Retracted” will be added to the paper title. The online version of the article will be replaced by a retraction notice that includes the full citation of the original paper and the reason the paper is retracted. The retraction notice will effectively replace the original paper, with the same DOI and citation information.

Prior to retraction, authors will be given an opportunity to respond and appeal, but retraction does not require unanimous agreement of the authors. Retraction notices are free to read.

Name Changes

SPIE allows authors to change their names in support of diversity, equity, and inclusion in research communities. Authors may wish to change a name due to gender identity, marriage, divorce, religion, or other reasons, and SPIE will not require proof or supporting documentation for this change. When an author requests a name change on a work or works published in the SPIE Digital Library, the paper(s) will be updated and republished online, while maintaining the same citation information. Name changes do not require an erratum. It is recommended that co-authors are informed of the name change.

Misspellings and errors in an author's name are a different matter and still require correction via erratum.

To request a name change, please contact name_change_request@spie.org with your request. Include the paper DOI and the name change information. We will update the paper promptly and republish online, which will trigger it to be redelivered to all abstracting and indexing databases.

Misuse of this policy is an ethical violation and will be investigated and acted upon.